Reports

Reports let you summarise invoice or bank transaction data by category across any date range. You can build a custom P&L, a cash-flow summary, or any other view that makes sense for a client — and drill into the numbers all the way down to individual documents.

Opening Reports

In the workspace sidebar, click Reports. You will see a list of all reports created for this workspace. Each card shows the report name, its type (Invoice or Cash), and when it was last updated.

Click Open on any card to view the report.

Report Types

Choose Invoice for a P&L-style view. Choose Cash for a cash-flow view. The two types use separate category sets — see Categorising Invoices & Transactions for how categories are set up.

Running a Report

When you open a report, it runs automatically for the current calendar year. To change the date range, use the From and To date pickers in the toolbar and click Run.

The report re-runs whenever you change the dates.

Reading the Results

Results appear as a table. Each row is a reporting line — a named line in the report structure:

• Regular lines (indented) show the total for one or more categories over the selected period.
• Calculated lines (shown with a Σ symbol, slightly bolder) are totals computed from other lines — for example, Gross Profit = Revenue − Cost of Sales.

Negative amounts appear in red.

Drilling Down

Click any row to open a detail panel on the right. The panel shows what is behind that number:

1. Categories — the categories that contribute to the line, with their totals and item counts. Click a category to expand it.
2. Items — the individual invoices or transactions inside each category. Each item shows the date, partner, reference or invoice number, and amount. Click PDF to view the original document, or → to open the full invoice detail page.

Click the same row again to close the panel.

Searching

Use the search bar in the toolbar to filter the report. The search matches:

• Reporting line names — rows whose name contains your query
• Category names — rows that have a matching category assigned
• Items in the detail panel — partner names, invoice numbers, references, and descriptions are all searchable once a line is expanded

Matching text is highlighted in yellow throughout.

Creating a Report

Any workspace member can create a new report. Click New report, enter a name, and choose the type. The report is created with no lines — use Edit to build the structure.

Editing a Report

Click the Edit button in the toolbar. The editor opens with two panels:

Left panel — Lines

This is the list of reporting lines. You can:

• Add a reporting line — aggregates one or more categories. Click + Reporting line.
• Add a calculated line — sums or subtracts other lines. Click + Calculated line.
• Rename a line — click the name and type. The change saves when you click away.
• Reorder lines — drag the handle (≡) on the left of any row to move it up or down.
• Delete a line — click the trash icon on the right.

Right panel — Categories

When a reporting line is selected, the right panel shows which categories are assigned to it. Categories are divided into three groups:

• Assigned to this line — click × to remove one.
• Used in another line — click to add it to this line as well.
• Not yet assigned — shown with a warning icon. Click to assign.

Categories not assigned to any line are excluded from all reports.

For calculated lines, the right panel shows the expression builder instead. Add operands (other lines) and set the operator (+, −, ×, ÷) between them.

Click Done when you are finished editing. The report runs immediately with the updated structure.

Tips

• Start with categories. A reporting line is only as useful as the categories behind it. Make sure your invoice and transaction categories are well-defined before building report structure — see Categorising Invoices & Transactions.
• Use calculated lines for totals. Build sub-totals (e.g. Total Revenue, Total Costs) as calculated lines, then combine them into a final total (e.g. Net Profit). This makes the drill-down more meaningful.
• Search while drilling down. Type a supplier name or invoice number in the search bar while the detail panel is open — matching items stay visible and are highlighted.
• The date range does not affect the structure. You can change dates freely without losing your line setup. Run the same report for different periods to compare.