Uploading Bank Statements

If your bank account is not connected via open banking, you can import transactions by uploading a PDF bank statement. AI Finance Team reads the statement, extracts each transaction, and links them to the correct bank account automatically.

Who Can Upload Statements

Any workspace member can upload a bank statement. The upload button is on the Transactions page.

Supported Formats

PDF bank statements only. Scanned PDFs work as long as the text is legible — very low-quality scans may produce incomplete results.

If a statement spans multiple PDFs, upload each file separately. You can also bundle several statement PDFs into a .zip and drop the archive — the browser unpacks it and queues each file individually.

How to Upload a Statement

1. Go to Transactions in the workspace sidebar.
2. Click Upload statement in the top-right corner — or simply drag one or more PDFs (or a .zip of them) onto the page.
3. Select your PDF file(s) in the picker if you used the button.

A progress panel appears in the bottom-right corner showing each statement as it uploads and extracts. You can keep working — the panel stays in view while you navigate, and refreshing the page won't interrupt anything in flight. Open the Statements tab if you want a tabular view of every upload with extra detail.

For the full upload mechanics — multi-file picker, drag-and-drop, ZIP archives, retrying failed extractions — see Uploading Files.

When extraction completes, the transactions appear in the Transactions tab under the matched bank account.

Automatic Account Matching

AI Finance Team reads the first page of the statement and looks up the account number in your workspace.

• If a matching account is found, extraction starts automatically and the statement appears in the Statements tab as Extracting.
• If no match is found, the statement appears in the Statements tab as Pending. An accountant can assign the correct bank account from there to start extraction.

Matching works with both IBAN format (HU12 3456 7890 1234 5678 0000 0000) and domestic account number format (34567890-12345678). Spaces and hyphens are ignored during comparison.

If the bank account does not exist yet in your workspace but the account is listed under one of your entities in Master Data → Entities, the account is created automatically and linked to that entity.

Statements Tab

The Statements tab shows every uploaded statement and its current status.

Click any completed statement row to open the statement detail page.

For Pending statements, the row shows action buttons:

• Extract — start extraction without assigning an account (transactions will be linked later).
• Assign account (accountants only) — pick a bank account from a dropdown and start extraction in one step.
• Dismiss — hide the statement without extracting it.

Extraction Progress

While a statement is extracting you can see page-by-page progress in the Statements tab. You can navigate away — extraction continues in the background. Come back to the Statements tab to check the final count.

What Happens After Extraction

Once extraction completes:

1. All extracted transactions are written to the matched bank account.
2. Categorisation and partner resolution run automatically — the same AI pipeline used for open banking transactions.
3. Transactions appear in the Transactions tab, ready for review.

Duplicates are detected automatically. If a transaction already exists in the system (imported via open banking or a previous statement upload), it will not be inserted again.

Statement Detail Page

Click any completed statement row in the Statements tab to open the detail page. This shows the PDF on the left and the extracted transaction list on the right. The page opens in full-screen — the sidebar is hidden to give you more space. It reappears when you navigate away.

• Click a transaction row to jump to the correct page in the PDF and highlight the matching date in yellow. Click the same row again to deselect.
• Search and filter transactions by partner, description, or direction (income / expenses).
• The category column shows how each transaction was categorised after extraction.
• Rows with a yellow or red dot were extracted with lower confidence — review those manually.
• Rows marked Dup are duplicates that were not inserted into the transaction list.

The summary footer shows the total transaction count, duplicate count, and net amount.

Deleting a Statement

Accountants can delete a statement from the statement detail page. Click Delete statement in the footer and confirm.

Deleting a statement removes all transactions that came exclusively from that file. Transactions that were also imported from another source (for example via open banking) are kept.

Re-extracting a Statement

If extraction failed or produced incorrect results, contact your accountant. Accountants can delete the statement and upload it again to start fresh.

Tips

• Match accounts before uploading. If you add bank account details under Master Data → Entities before uploading, the statement will match automatically — no manual assignment needed.
• Upload one period at a time. Overlapping statements from the same account will be deduplicated, but keeping periods clean makes reconciliation easier.
• Check the Statements tab for status. If you uploaded a file and see no new transactions, check the Statements tab — the row shows whether extraction is still running or needs attention.
• Large statements take longer. A 20-page statement processes page by page; expect a few minutes for completion.